Kowalah

ai-estate

Review and maintain the organisation's AI estate — which AI tools and platforms it actually has, what people have built and switched on in them (connectors, skills, plugins, projects, agents), how each is held (licences, seats, contracts, DPAs), which are unsanctioned or risky, what renews soon, and where each is used in the business. Use for "what AI tools do we have", "what's our shadow AI", "which tools train on our data", "what renews this quarter", "is ChatGPT approved", "add Granola to the register", or any audit of AI tools and licences.

kowalah-setup

Connect the Kowalah MCP server and work out what the signed-in account can see. Use when the Kowalah plugin has just been installed, when Kowalah tools return nothing or error, when the user asks how to connect Kowalah, or when someone wants to start mapping an AI operating model from scratch.

my-ai-tools

See which AI tools you use in your assistant (Claude, ChatGPT, Codex and others) — connectors, apps, skills, plugins, projects — check they're set up properly, and share them with your organisation's AI register. Use for "what AI tools do I have", "what's connected", "is my setup right", "add my tools to the register", "my AI lead asked everyone to share their tools", or when someone has been asked to take part in an AI tools review.

outcomes

Record and report the value AI has actually delivered — time saved, cost reduced, revenue won, adoption milestones — on any work (a process step, a process, a unit, an opportunity, the whole organisation, a Kowalah deliverable), with what produced it and which vision measure it counts towards. Use for "we're saving 5 hours a week on this", "log that win", "what value have we got from AI", "what has this agent delivered", "how are we tracking against our success measures", or verifying a claimed outcome.

process-diagnostic

Read one business process honestly — where its cycle time actually goes, how many handoffs it has, and what has never been measured. Use for "walk me through this process", "why does this take so long", "where are the bottlenecks in X", or before proposing any change to a process.

process-redesign

Take a process from as-is to a proposed to-be — mark up what gets eliminated, merged or kept, then generate the redesign beside the original so the two can be compared. Use for "redesign this process", "how would we do this with AI", "these ten steps should be three", or when a diagnostic shows the process needs restructuring rather than automating.

programme-review

Review the state of an AI operating model programme — coverage, where constraints concentrate, and whether the work in flight is aimed at the actual gaps. Use for "how is our AI programme going", "where are we with AI", "what should we do next", "prep me for the steering group", or any org-wide or divisional read of AI progress.

programme-views

Design and build something the person can share about their AI programme — a dashboard, a slide deck, a document, a one-page visual or a short animated walkthrough — from their Kowalah operating model plus any other sources they choose. Works out who they are and who it's for, then designs it with them rather than filling a template. Use for "build our AI programme dashboard", "make me a board deck on our AI progress", "write up the steering group update", "I need something to show my team", "turn this review into slides", or any request to present the operating model to someone else.

quality-bar

Define what "good" means for a process step and set the checks that hold it there — acceptance criteria, gates and monitors, target scores. Use for "how do we know the AI is doing this right", "set up evals for this step", "what counts as a good output here", or before handing any step to AI.

raise-opportunity

Take an idea or an ask to the Kowalah team properly — check what already exists, test it against the AI vision, score it, and submit it. Use for "I need help with", "raise this with Kowalah", "we should look into", "I've got an idea about", or when a review turns up a gap somebody wants to act on.

scheduled-tasks

Help someone set up a scheduled task in their AI assistant that brings them something useful from Kowalah on a regular basis — what's new in their accelerator library, a draft of their weekly programme update, the week in their area, progress against their vision, or ideas from their own work. Suggests ideas that fit their role, lets them choose, then writes the task. Use for "set me up a weekly update", "keep me posted on new accelerators", "can this run every Friday", "remind me each week", "automate my steering update", or "what could I schedule?".

spot-opportunities

Talk through your own work and find where AI could actually help — grounded in your organisation's AI vision and what already exists, not generic advice. Use for "where could AI help me", "what should I be using AI for", "I'm not sure what to automate", "help me think about my job", or when someone has been told to look for AI opportunities and doesn't know where to start.